Solution · Owners of vacation apartments & vacation homes

Booking system for vacation rentals: rent directly and keep your calendar under control

Whether a single vacation apartment or several vacation homes: we develop a booking system that reflects your day-to-day rental business. Returning guests book directly with you, and you keep the contact yourself.

Initial consultation freeService Online Booking SystemIndustry Tourism & Hospitality
Featured image: Booking system for vacation rentals
Short & clear

A good booking system for vacation apartments and vacation homes combines an occupancy calendar with nightly rates, minimum stays and cleaning fees and lets guests book directly on your website. Two things are decisive: a calendar sync with portals, so that no double bookings occur, and automated emails with arrival and handover information. Costs depend on the number of properties and features; for orientation, our packages are Starter from €2,500, Professional from €8,000 and Enterprise priced individually.

Booking system for vacation rentals with Nano Concepts

If you rent out a vacation apartment, you know the routine: a guest emails to ask about certain dates, you check the calendar, work out the price, send a quote – and wait. A booking system for vacation rentals takes that loop off your hands. The guest sees open days in the calendar, the price including the cleaning fee is calculated automatically, and the booking arrives at your end complete – even when you are on vacation yourself.

01

Most owners also use portals. So that the same week is not booked twice, we synchronize occupancy – often via iCal calendars, which many portals offer, or via the interface of a channel manager. Returning guests and referrals will book directly on your website from now on. That saves commission, and the relationship with the guest stays with you instead of the portal. What matters here is that you maintain blocked dates and prices in only one place.

02

The time after the booking can be simplified as well: automatic confirmation, a reminder for the remaining balance, and shortly before arrival an email with directions, key handover, Wi-Fi details and house rules. If you rent out several vacation homes, you see all properties in one overview and plan cleaning and changeovers accordingly. On request, you also get a short notification on your smartphone as soon as a new booking comes in. The design and visual language of the website are provided by our partner agency LOMA DESIGN.

Story

Booking system for vacation rentals in 9 slides

Just swipe through: what matters, what the solution can do, and how we build it together.

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Owners of vacation apartments & vacation homes

Booking system for vacation rentals. Built to be found.

A good booking system for vacation apartments and vacation homes combines an occupancy calendar with nightly rates, minimum stays and cleaning fees and lets guests book directly on your …

  • Free initial consultation
  • Transparent, fixed price if you like
  • Reply usually within 24 hours
lomadesign.de · nanoconcepts.de
×02 / 09

Requirements

What really matters.

  1. 01Calendar sync with portals
  2. 02Flexible nightly rates
  3. 03Clear rental terms
  4. 04Legal notice and privacy
  5. 05Manage everything from your smartphone
lomadesign.de · nanoconcepts.de
×03 / 09

Features

What your solution needs to do.

Occupancy calendar per propertyAvailable, booked and blocked days for every apartment and every vacation home at a glance.
iCal and interface syncSynchronization with portal calendars or a channel manager, provided the provider offers …
Automatic price calculationNightly rates by season, number of guests, pet, cleaning fee and tourist tax are added up …
lomadesign.de · nanoconcepts.de
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Practical examples

Here's what that looks like day to day.

Single vacation apartment as a side businessSo far the owner has answered inquiries by email in the evening and updated the calendar by hand.
Several vacation homes in one locationOne owner manages several houses with different changeover days and rates.
Keeping returning guests closeMany guests come back every year but book through a portal.
lomadesign.de · nanoconcepts.de
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Process

A clear process. No surprises.

  1. 01
    Initial consultationWe discuss your properties, rates, portals and your current process from …
  2. 02
    Concept & quoteYou receive a feature overview and a transparent quote, preferably at a …
  3. 03
    Implementation & calendar syncWe develop the system, set up sync and payment, and test bookings across …
  4. 04
    Go-live & supportAfter a short briefing you rent out directly; we take care of adjustments …
lomadesign.de · nanoconcepts.de
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Common question

Good question. Clear answer.

Which booking system suits a vacation home?

Nano Concepts

For a single vacation home, a lean system with a calendar, price calculation and booking form is often enough.

All questions & answers
lomadesign.de · nanoconcepts.de
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Packages

Three packages. One plan.

  • Starterfrom €2,500Ideal for landing pages, simple web applications and prototypes.
  • Professionalfrom €8,000For complex web applications, portals and tailor-made software …
  • EnterpriseCustomFor large projects, system landscapes and long-term development …

Non-binding guidance – you will receive your quote after the free initial consultation. View pricing

lomadesign.de · nanoconcepts.de
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Let's get started

Unlock your full potential.

In the free initial consultation, we look at your properties and portals and show you how your own booking system simplifies your day-to-day.

×

TOGETHER. DIGITAL. SUCCESSFUL.

lomadesign.de · nanoconcepts.de
01 / 09
Requirements

What matters with Booking system for vacation rentals

Calendar sync with portals

Without a sync, double bookings are a risk – an automatic calendar sync is indispensable for owners who sell through portals.

Flexible nightly rates

Seasons, minimum stays, changeover days and cleaning fees must be easy to maintain yourself.

Clear rental terms

Down payment, remaining balance, security deposit and cancellation rules should be visible before booking and included in the confirmation.

Legal notice and privacy

Anyone renting out vacation apartments through their own website generally needs a legal notice (Impressum) and a privacy policy; guest data is collected only to the extent necessary.

Manage everything from your smartphone

Owners are rarely at a desk – blocking dates, checking bookings or changing prices has to work on the go as well.

Features

These are the features we build for you

Occupancy calendar per property

Available, booked and blocked days for every apartment and every vacation home at a glance.

iCal and interface sync

Synchronization with portal calendars or a channel manager, provided the provider offers iCal or an interface.

Automatic price calculation

Nightly rates by season, number of guests, pet, cleaning fee and tourist tax are added up into a transparent total price.

Down payment and remaining balance

Online payment through an established payment provider, with an automatic reminder for the remaining balance.

Guest emails before arrival

Directions, key handover, Wi-Fi and house rules go out to the guest automatically at the right time.

Overview for cleaning and changeovers

A list of arrivals and departures helps you plan cleaning, laundry and handovers reliably.

Practical examples

Here's what that looks like day to day

Single vacation apartment as a side business

So far the owner has answered inquiries by email in the evening and updated the calendar by hand. With direct booking and automatic emails, all that is left for her is a look at the booking overview.

Several vacation homes in one location

One owner manages several houses with different changeover days and rates. A shared overview shows all properties and the upcoming cleanings.

Keeping returning guests close

Many guests come back every year but book through a portal. With their own booking system and a link in the departure email, they book directly next time.

Process

Four steps to your solution

  1. Initial consultationWe discuss your properties, rates, portals and your current process from inquiry to key handover.
  2. Concept & quoteYou receive a feature overview and a transparent quote, preferably at a fixed price.
  3. Implementation & calendar syncWe develop the system, set up sync and payment, and test bookings across all channels.
  4. Go-live & supportAfter a short briefing you rent out directly; we take care of adjustments and maintenance as needed.
Packages

Our packages as a guide

Starter

from €2,500

Ideal for landing pages, simple web applications and prototypes.

Inquire

Professional

from €8,000

For complex web applications, portals and tailor-made software solutions.

Inquire

Enterprise

Custom

For large projects, system landscapes and long-term development partnerships.

Request a quote

Indicative prices, net of VAT – you will receive your exact quote after the free initial consultation. Pricing & packages in detail

On site & remote

Online booking system in your city

We support companies across Germany – remotely and, where needed, on site. Choose your city:

FAQ

Frequently asked questions about Booking system for vacation rentals

For a single vacation home, a lean system with a calendar, price calculation and booking form is often enough. What matters are a reliable calendar sync with portals and simple maintenance. In the initial consultation we clarify whether a ready-made solution or a custom development fits better.

The effort depends on the number of properties, the pricing logic, payment features and the sync with portals. For orientation, our packages are Starter from €2,500, Professional from €8,000 and Enterprise priced individually. You receive the exact quote after the free initial consultation.

With an automatic calendar sync. Many portals offer iCal calendars, which are synchronized at regular intervals – so not to the second; a more direct option is the interface of a channel manager. We set up the variant your portals support and test it before launch.

Down payments and remaining balances can be processed online through an established payment provider. How you handle the security deposit – online, by bank transfer or on site – is up to you; the system reflects your rule.

In many cases yes, for example as an embedded module or as a dedicated booking page in the design of your website. If the existing site is technically outdated, a rebuild may make more sense. We check this up front and tell you openly what we recommend.

Whether a tourist tax or visitor fee applies, and how much it is, is determined by your municipality. The system can calculate the amount per person and night and show it separately. You clarify the details with your municipality; this note does not replace legal advice.

16 · Scenario · approx. 50 seconds

The constant ringing

Master barber Luca has the scissors in his hand – and the phone rings yet again. With online booking, customers book themselves around the clock, and chaos turns into a full calendar.

ServiceOnline appointment bookingForSalons, practices & studios
Read transcript

Luca, master hairdresser.
Scissors in hand.
The phone rings. Again.
Appointment book on paper.
Booked twice.
Two customers. One chair.
And then: no-shows.
Empty chair = lost money.
Here’s what’s going wrong.
Every empty slot is missing from the till.
NANO CONCEPTS builds the online booking.
Customers book themselves.
Around the clock.
Chaos becomes a calendar.
Luca cuts hair.
The calendar fills up.
All by itself.

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