Solution · Businesses & mid-sized companies

AI for businesses: real-world applications instead of experiments

We help businesses and mid-sized companies use AI where it noticeably takes work off their plate. From choosing the use case through GDPR-aware implementation to briefing your team.

Initial consultation freeService AI Integration & Chatbots
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Featured image: AI for businesses
Short & clear

AI for businesses pays off wherever recurring text and knowledge work piles up – answering inquiries, extracting data from documents or searching internal files. A good solution starts with a clearly defined use case, clarifies data protection, providers and data flows up front, and is integrated into existing systems rather than run alongside them. For development, use our packages as a guide: Starter from €2,500, Professional from €8,000 and Enterprise priced individually; usage-based costs from the AI provider are added depending on volume.

AI for businesses with Nano Concepts

Many companies already use AI – often uncoordinated, through the private accounts of individual employees. That delivers quick results, but also raises open questions: Which data ends up with which provider? Who checks the answers? Using AI sensibly in business therefore means turning individual experiments into regulated use – with defined tools, clear rules and applications that work directly with your data and systems.

01

Typical entry points are an internal assistant that searches manuals, policies and product information and delivers answers with source references, the automatic processing of incoming invoices, delivery notes or emails, and drafts for recurring texts such as quotes or customer replies. We start with a use case where the benefit becomes visible quickly and then expand step by step. The pilot runs on your real documents, so you can judge the quality of the results yourself before further areas follow.

02

With AI for businesses, the GDPR is part of the picture from the start. Together we check which data is processed, whether a provider with a data processing agreement and data processing in the EU is an option, and how personal data can be reduced or pseudonymized. If certain data must not leave your company at all, a self-hosted model can also be an option. The final legal assessment is carried out by your data protection officer or your legal counsel – our notes do not replace legal advice.

Story

AI for businesses in 9 slides

Just swipe through: what matters, what the solution can do, and how we build it together.

01 / 09

Businesses & mid-sized companies

AI for businesses. Work that gets itself done.

AI for businesses pays off wherever recurring text and knowledge work piles up – answering inquiries, extracting data from documents or searching internal files.

  • Free initial consultation
  • Transparent, fixed price if you like
  • Reply usually within 24 hours
nanoconcepts.de
02 / 09

Requirements

What really matters.

  1. 01Clearly defined use case
  2. 02Documented data flows
  3. 03Integration with existing systems
  4. 04Traceable results
  5. 05AI literacy in the team
nanoconcepts.de
03 / 09

Features

What your solution needs to do.

Internal knowledge assistantAn assistant searches your documents using retrieval-augmented generation (RAG) and answers …
Automatic document extractionInvoices, delivery notes or forms are recognized, relevant fields are extracted and handed …
Drafts for texts and repliesSuggestions for emails, quotes or product copy that your team reviews, adjusts and approves.
nanoconcepts.de
04 / 09

Practical examples

Here's what that looks like day to day.

Sales at a mid-sized companyField sales regularly looks up technical data in extensive product documentation.
Accounting with many incoming documentsInvoices arrive as PDFs by email and have so far been entered by hand.
Customer service with recurring questionsMany emails revolve around delivery times, returns or documents.
nanoconcepts.de
05 / 09

Client example

Not just talk. Actually built.

Rettinger Epoxid Boden Design: new website on a monitor, laptop, and smartphoneSkilled trades · Floor coatings · DudenhofenRettinger Epoxid Boden DesignWebsite relaunch for seamless epoxy and metallic floors – as a fast, secure HTML website for any device.
13,600+Subpages
847Locations
25Magazine articles
View project
nanoconcepts.de
06 / 09

Process

A clear process. No surprises.

  1. 01
    Initial consultation & potentialWe collect tasks where AI can help and rate them by benefit, effort and …
  2. 02
    Pilot with one use caseA clearly defined pilot shows, using your real data, whether the solution …
  3. 03
    Integration & safeguardsWe connect the solution to your systems, set up permissions and document …
  4. 04
    Rollout & expansionAfter your team has been briefed, we monitor usage and expand to further …
nanoconcepts.de
07 / 09

Common question

Good question. Clear answer.

What does AI for businesses cost?

Nano Concepts

The cost depends on how many use cases, data sources and interfaces are implemented.

All questions & answers
nanoconcepts.de
08 / 09

Packages

Three packages. One plan.

  • Starterfrom €2,500Ideal for landing pages, simple web applications and prototypes.
  • Professionalfrom €8,000For complex web applications, portals and tailor-made software …
  • EnterpriseCustomFor large projects, system landscapes and long-term development …

Non-binding guidance – you will receive your quote after the free initial consultation. View pricing

nanoconcepts.de
09 / 09

Let's get started

Unlock your full potential.

In the free initial consultation, we work out together the use case with the greatest benefit – and clarify how to implement it with data protection in mind.

Request a project +49 176 84843252 info@nanoconcepts.de

TOGETHER. DIGITAL. SUCCESSFUL.

nanoconcepts.de
01 / 09
Requirements

What matters with AI for businesses

Clearly defined use case

Instead of “AI everywhere”, you need a concrete task with a verifiable result, such as faster quote drafts or less manual typing.

Documented data flows

It must be clear which data goes to which provider; a data processing agreement is generally required with service providers that process personal data.

Integration with existing systems

AI only delivers its value once it can access your CRM, ERP, document storage or mailbox – with appropriate permissions.

Traceable results

Answers should cite their sources and, for important decisions, be reviewed by people.

AI literacy in the team

Employees should know what the tools in use can do and where their limits are – briefing and internal rules are part of it, also with a view to the EU AI Act.

Features

These are the features we build for you

Internal knowledge assistant

An assistant searches your documents using retrieval-augmented generation (RAG) and answers with a reference to the source.

Automatic document extraction

Invoices, delivery notes or forms are recognized, relevant fields are extracted and handed over to your software.

Drafts for texts and replies

Suggestions for emails, quotes or product copy that your team reviews, adjusts and approves.

AI-powered workflows

Incoming inquiries are classified, assigned and routed to the right process – for example with n8n as the automation platform.

Privacy-aware architecture

Selection of suitable models and providers, permissions concept, logging and, on request, pseudonymization of sensitive details.

Briefing and guidelines

Your team gets to know the tools that have been set up and receives simple rules for using AI in everyday work.

Practical examples

Here's what that looks like day to day

Sales at a mid-sized company

Field sales regularly looks up technical data in extensive product documentation. An internal assistant answers the questions and points to the right data sheet.

Accounting with many incoming documents

Invoices arrive as PDFs by email and have so far been entered by hand. An AI reads the relevant fields and presents them to accounting for review.

Customer service with recurring questions

Many emails revolve around delivery times, returns or documents. The AI pre-sorts the messages and suggests replies that the team approves.

Process

Four steps to your solution

  1. Initial consultation & potentialWe collect tasks where AI can help and rate them by benefit, effort and data protection.
  2. Pilot with one use caseA clearly defined pilot shows, using your real data, whether the solution holds up in day-to-day work.
  3. Integration & safeguardsWe connect the solution to your systems, set up permissions and document the data flows.
  4. Rollout & expansionAfter your team has been briefed, we monitor usage and expand to further use cases.
Packages

Our packages as a guide

Starter

from €2,500

Ideal for landing pages, simple web applications and prototypes.

Inquire

Professional

from €8,000

For complex web applications, portals and tailor-made software solutions.

Inquire

Enterprise

Custom

For large projects, system landscapes and long-term development partnerships.

Request a quote

Indicative prices, net of VAT – you will receive your exact quote after the free initial consultation. Pricing & packages in detail

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On site & remote

AI integration in your city

We support companies across Germany – remotely and, where needed, on site. Choose your city:

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FAQ

Frequently asked questions about AI for businesses

The cost depends on how many use cases, data sources and interfaces are implemented. For development, use our packages as a guide: Starter from €2,500, Professional from €8,000 and Enterprise priced individually; usage-based costs from the AI provider are added on top. You receive the exact quote after the free initial consultation.

What matters is which data flows to which provider and how that provider processes and stores it. We choose providers and architecture so that as little personal data as possible leaves the company, and we document the data flows. This does not replace an assessment by your data protection officer.

Yes, that is possible – provided the legal basis, data processing agreement, data minimization and information for data subjects are in order. Various providers offer business customers contracts with data processing in the EU; we check the terms case by case. This information does not replace legal advice.

Every project includes an introduction to the tools that have been set up and a short guide for everyday use. As part of AI consulting, we also discuss which rules and skills your team needs for safe use. We focus on your specific tools, not on general certificate courses.

Best for tasks that occur frequently, involve a lot of text or documents and follow clear rules. Examples are extracting data from receipts, pre-sorting emails or an assistant for internal documents. What matters is that a person reviews the results wherever mistakes would be costly.

In most cases, no. An established language model accessed through an interface, combined with your own data, is often enough. For particularly sensitive data, a self-hosted model can make sense – we weigh effort and benefit together.

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02 · Scenario · approx. 50 seconds

The assistant that never sleeps

Sara's studio closes at 8 pm – her customers still book, just somewhere else. An AI assistant trained on her know-how answers questions and books appointments in seconds.

ServiceAI chatbot · Appointment bookingForStudios, practices & service providers
Sounds familiar? Start the needs assessment
Read transcript

This is Sara.
Her studio closes at 8 PM.
Her customers don’t.
Tom wants an appointment now.
Contact form.
Reply in 48 hours?
Tom books elsewhere.
Morning: emails, calls, sticky notes.
Always the same questions.
And Tom? He’s gone.
Here’s what’s going wrong.
Every lost customer costs money.
NANO CONCEPTS builds Sara an AI assistant.
Trained on her knowledge.
No made-up prices. Just facts.
Same time.
Different ending.
Appointment booked. In seconds.
Sara’s asleep.
Her assistant isn’t.
More bookings. Less stress.

Get the right quote in 60 seconds

Needs analysis: AI for businesses

Answer a few short questions – we usually get back to you within 24 hours with an initial assessment.

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